CONSTITUTION AMENDED BY EXECUTIVE ON 18TH JULY 2012

CONSTITUTION READ TO GENERAL BODY MEETING ON

NO FURTHER CHANGES REQUESTED RECEIVED.

CONSIDERED PASSED BY GENERAL HOUSE-AFFIXATION OF 51% SIGNATURES PENDING

PREAMBLE

WE, THE PRACTITIONERS OF MODERN MEDICINE, GIVE UNTO OURSELVES, THIS CONSTITUTION OF THE INDIAN MEDICAL ASSOCIATION , DEHRADUN BRANCH.

WE SOLEMNLY RESOLVE TO ABIDE BY THE AIMS AND OBJECTIVES OF THE SAID CONSTITUITION AND FOLLOW THE SAME IN BOTH LETTER AND SPIRIT.

MEMORANDUM OF ASSOCIATION

RULES REGULATIONS AND BYE LAW OF INDIAN MEDICAL ASSOCIATION DEHRA DUN. BRANCH.

PART-I : Memorandum Of Association. Article 1.

Name:

The name of the body shall be “Indian Medical Association Dehra Dun Branch.”

Article 2.

Aims and Objectives of the Association:

1. To promote and advance medical and allied sciences in all their different branches and to promote the improvement of public health and medical education in India.

2. To maintain the honor and dignity and to uphold the interests and ethical values of medical profession and to promote cooperation and fraternity amongst the members thereof.

3. To hold properties movable and immovable that may be necessary or advantageous for the aforesaid objects, to purchase or sell, to lease and to mortgage the same for the purpose of the association and to construct, alter and maintain any building or buildings necessary from the finances of the association.

4. To receive donation and contributions from members as well as non members and by holding the same in trust for any particular purpose or purposes to the advancement of medical (knowledge)education of members.

5. To cooperate with the other associations of various other specialties.

6. To make bye laws rules and regulations of the Association and to delete, alter, amend or add to the same as and when necessary.

7. To do all such other things as may be incidental to or conducive to the attainment of the aims and objects of the association.

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Article 3.

Management :

The affairs of the association shall be managed by the Executive Committee and it shall have full powers of control and management of the affairs of the Association to engage such officials, servants or other persons as may be found necessary for proper conduct and management of the affairs of the Association in carrying out its objectives.

All decisions of the executive Committee concerning movable and immovable assets must be ratified by 3/4th majority of the General House with quorum

Article 4.

Powers of Executive Committee: A) General

The Executive Committee will also control all the finances of the association and its different committees and subcommittees where financial transactions take place and involve and fixed assets of the association.

The Executive Committee, will be responsible to get the Income Tax and Society Registration upto date, submit Income Tax returns after proper auditing from the Chartered Accountant.

The Executive Committee, will keep safe records of all the activities of the Association for future reference and archival purposes. The record keeping may preferably be in an organised electronic form.

All decisions of the Executive Committee, (concerning movable and immovable assets, Dissolution of the Association or Constitutional Changes) shall have to be passed by 3/4th majority of the Executive committee with quorum for necessary action.

All other decisions of the Executive Committee, (Except for above) shall be passed by simple majority of the Executive committee with quorum for necessary action.

B) .Investments.

The Executive Committee shall have powers to invest and deal with Movable and Immovable asstes of the Association and to borrow such sums of money as it may resolve as tending to benefit the Association.

C.Bank Accounts.

Such moneys and properties of the Association as are not utilized for the objects of the Association may be invested in such manner and in such banks and in such way as the Executive Committee may in its sole discretion think proper and the Executive Committee may at their discretion change the investments in order to better fulfill the objects of the Association and also spend for such objects the entire money of the Association, not without the approval of the 3/4th majority of the general house with quorum.

D. Properties :The Executive Committee shall have powers to purchase construct or acquire on lease or in exchange or on hire or by gift or otherwise any property and any rights or privileges necessary or convenient for the purpose of the Association and to improve develop, manage, sell, lease, mortgage, dispose of , turn to account or otherwise deal with all or any part of the property of the Association, not without the approval of the 3/4th majority of the general house with quorum.

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PART-II : RULES AND REGULATIONS:

Article 5.Membership

Membership will be open to all qualified Medical Graduates registered in India, provided they are qualified as defined in medical degrees act, 1916 (Act VII of 1916) and as amended from time to time in any of the State Medical Councils in India.

There shall be a register in Physical, (preferably Digital and Online Form also,

which where the names of all the members of the association shall be entered with their Full Names, Qualifications, Name of Institution, Year of Joining and Passing out, Specialty – Institution -Year, Type of Membership Date of Changing the type, of

Membership, Membership Number, Medical Council Registration Number, Addresses, Date of Joining the Association, Date of Birth, Photograph, corrected from time to time, and these members will constitute the association.

A.Categorization of Membership

There shall be the following categories of members:

(i.) ORDINARY MEMBERS: They shall be those who are registered Medical Graduates as defined earlier.

They have full voting rights and are eligible to be elected to any of the Executive posts of the Association

(ii.) LIFE MEMBERS: Any ordinary member who pays Appx 10 times of the current Ordinary Membership Fee in lieu of the annual subscription as decided from time to time by the Executive Committee for that year: this will include the fellowship fee also.

They have full voting rights and are eligible to be elected to any of the Executive posts of the Association

(iii.) HONORARY MEMBERS:

a.) The executive committee shall have the power to elect honorary member with 3/4th majority of the Executive, for a term of One Year. There shall not be more than two honorary members at any given point of time.

b.) They shall be those who have rendered special service to the association or any other branch of the medicine.

They have no voting rights and cannot be elected to any of the Executive posts of the Association

(iv) ATTACHED MEMBERS

Any doctor eligible to become a member of IMA if he is a member of neighboring branch intends to become member of the IMA Dehradun can join as attached member of the Branch. He will pay dues except HFC, will have no right to vote or stand for any post in executive, he will not be a life member and the Executive Committee will have power to terminate membership of such members if deemed in the interest of the branch.

They have no voting rights and cannot be elected to any of the Executive posts of the Association

(v) TEMPORARY MEMBERS

Interns can become members of IMA Dehradun branch as temporary members. They will pay normal dues except HFC, Executive Committee will have power to terminate membership of such members if deemed in the interest of the branch

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They have no voting rights and cannot be elected to any of the Executive posts of the Association

B. TERMINATION OF MEMBERSHIP:

Membership of the Association of a member may be terminated in any of the following circumstances

(i) If he ceases to hold qualification as provided under the bye-laws.

(ii) On erasure of his name from any of the medical registers of a state medical council due to misconduct and as a punishment (except when his name is removed for non-payment of renewal registration fee).

(iii) He being found guilty by a Court of Justice for any offence which involves moral turpitude.

(iv) By default in payment of subscription as provided hereinafter under the bye-laws.

(v) If he submits his resignation by giving notice in writing to the Secretary and has paid all the claims of the Association against him.

(vi) By expulsion, as provided hereinafter under the ground of undesirable conduct.

(vii) In the event of his becoming insane. (viii) By death.

ix.). Membership of Dehradun Branch will cease by voluntary resignation.

C. REMOVAL OF NAME ON THE GROUND OF UNDESIRABLE CONDUCT;

If the conduct of a member be deemed, by the Executive Committee, prejudicial to the interest of the Association or be calculated to bring the medical profession into disrepute, the Executive Committee may ask him to submit a written explanation of his conduct. In the event of the explanation being found unsatisfactory, the member may be asked either to apologize or to resign from the Association. If the member is agreeable, his apology shall be given due consideration and it shall be sent to the Central Office IMA with a confidential note giving details of the case for further reference. In the event of the said member refusing either to apologize or to resign when asked to do so, an Extraordinary general meeting of the Association shall be called to consider the case and at least ten days notice of the meeting shall be given to the member concerned and he shall be given an opportunity to explain his conduct if he desires to do so. If at the Extraordinary General Meeting 3/4th of the members present record their votes for the removal of his name from membership, the resolution shall be sent to the Central Office through UP State Office of IMA for confirmation and his name shall be removed from the Register of Members of the Association, only after receipt of such confirmation. In the meantime, he shall be suspended from enjoying all the privileges of Membership.

D. REMOVAL OF NAME ON THE GROUNDS OF CONVICTION IN A COURT OF JUSTICE.

Ipso facto (i) upon sentence after conviction in a Court of Justice for any crime entailing moral turpitude, (ii) upon being deregistered by Medical Council in India on the ground of unethical conduct, from the date of deregistration and for the period of deregistration, or (iii) upon forfeiture,

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through misconduct, of the medical qualification by virtue of which he becomes eligible for membership.

E. RE-ADMISSION AFTER REMOVAL UNDER THE GROUND OF UNDESIRABLE CONDUCT AND CONVICTION IN A COURT OF JUSTICE;

(i)A member whose name has thus been removed under the ground of undesirable conduct and conviction in a Court of Justice may be readmitted on the expiry of two years or thereafter provided his application for re-enrolment is supported by ten members of the Association testifying to his good conduct during the intervening period. He must also submit a written apology acceptable to the Executive Committee and also to the General House with 3/4th majority present.

(ii) Any one, ceasing to be a member of the Association, shall not, nor shall his representative, have any claim upon, or interest in the assets of the Association excepting in so far as he may have made any advances towards the funds of the Association. But nothing in this clause shall prevent the Association from realizing any dues from a member at the time of his ceasing to be a member, or from his representatives and estate

Article 6. Association Year:

The Association year shall be for One Year ( At present from 1st of Jan to 31st December ) as directed by the IMA HQ through IMA State Branch

Article 7.

Subscription :

i.) All members except Honorary members shall pay a subscription as determined by the 3⁄4 majority of the Executive Body. ii.) The Subscription fee shall be payable before the last day of the first month of financial year which will be as determined by the Executive or on the directive of the State Branch and IMA HQ failing which his /her HFC (Headquarter Fund Contribution) for the 1st half of coming year will not be sent and his membership will remain temporarily suspended till the dues are realized. Intimation of temporary suspension of membership will be sent by the secretary by registered AD post. If no subscription is received within 30 days of this notice membership will be terminated. This fact should be brought to his knowledge in the notice.

Membership can be resumed/ restored retrospectively only if satisfactory explanation is given and all dues including the cost of notice and penalty amount of 1% per month of default are cleared

If once a defaulter in that year he should not be eligible for any post of the executive for that year.

iii.) If both husband and wife become members one spouse will pay 1/2 subscription and the other will pay full Subscription fee.

b) If both husband and wife become member in addressograph, both names shall be bracketed and they will get one notice and one copy of the journal. The subscription must be paid simultaneously.

iv.) If a member proceeds abroad, he shall pay the subscription as laid down under bye-laws and notice will be sent to his local address.

v.) Any member joining after 30th September shall pay for 1/2 year only.

vi.) Members transferred to and from this Branch during any term will be charged proportionately for the current/succeeding half year.

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vii.) Members transferred from other branches will have a right to vote provided they produce clearance certificate from the branch of which they were members, and they pay this branch subscription for the current/succeeding half year.

viii.) Defaulting members will lose the right to vote and to contest for any Office.

ix.) The new members shall have the right to vote at the Annual Meeting if he has satisfied the conditions mentioned in the previous paragraph.

Article 8. PRIVILEGES OF MEMBERSHIP A.) Honorary Members:

All Honorary. Members of the Association shall be entitled to participate in all activities of the Association.

B.) Ordinary Members:

All Ordinary Members shall be entitled as of right to participate in all the activities of the Association including the right to vote and right to hold an office and shall also be entitled to receive the Journal free of all charges during the continuance of membership.

C.) Life Members:

Life members will have all the privileges of ordinary members.

Article 9. EXECUTIVE BODY

The management of the Association shall be vested in an Executive Body which shall be constituted as follow from amongst the members of the IMA Dehradun Branch as under Article 5 A i & ii

1. President

2. PresidentElect

3. ImmediatePastPresident 4. SeniorVicePresident.

5. JuniorVicePresident

6. Hon.Secretary

7. JointSecretary

8. ImmediatePastSecretary 9. Hon.Treasurer

10. Eight members of Executive Committee.

11. Members of the Central Council as per rules of the I.M.A. Headquarters.

12. Alternate members of the Central Council as per rules of the I.M.A. Headquarters. 13. Members of the U.A. Provincial Council as per rules of the U.A. State Branch of the Association.

14. Any members of the Dehra Dun Branch of the Association who PRESENTLY holds or the office of President/ Secretary of the U.A. State Branch or I.M.A. Headquarters.

15. Chairman-1, Vice Chairman-1, and Hony. Secretary-1 governing council members- 3, of IMA AMS Dehradun Chapter.

16. Assistant Director-1, and assistant Hony. Secretary-1 and the Governing Council members-3 of IMA CGP Dehradun faculty,

17. Chairman-1, Vice Chairman-1, and Hony. Secretary-1, and Governing council members-3 IMA HBI Dehradun Chapter, where The Chairman and Secretary shall be IMA life members, and should represent Hospitals with affiliation to HBI

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Office bearers shall cease to hold office:

a) If they cease to be members under Article 5

b) If by a resolution, the General Body decides by a 2/3rd majority of the members present that such office bearer be removed from office

Article 10. ELECTIONS

Election of Office Bearers for one year for the Next Association Year will be held by secret ballot as per following rules.

a) It will be held in the Annual General BODY MEETING cum Election Meeting to be held as notified by the Secretary each year, as per procedure below.

b) An Election Officer will be appointed by the Executive Committee from amongst one of the senior members with at-least 15 years of continuous membership of the branch, by the last day of 9th month of the Current Association Year, who will be responsible for the smooth conduct of the electoral process and oversee the nominations and elections.

C) Notice for election will be sent by the Secretary by validated post to every member latest by the 15th of 10th Month of the Current Association Year inviting nominations for the various posts. The nominations must be proposed and seconded by valid members of the Association. This must be accompanied by the written consent of the candidate proposed, who must also ensure that he fulfills the eligibility criteria.

D) The nomination must reach the Secretary latest by last day of the 10th Month of the Current Association Year by 8.00 p.m., and due signed acknowledgement/ receipt must be opbtained from the Secretary by the candidate.

E) The Secretary must communicate them to the President soon after but within a week and will put date and time of receipt under his signature.

F) Any nomination may be withdrawn upto the 7th day of 11th Month of the Current Association Year, by 8.00 P.M. ) The filing of nomination or withdrawal by the candidate should necessarily be supported by documentary proof such as receipt of having handed over to the Hony. Secretary.

G) All nominations will be placed before the Executive Committee for final decision (regarding eligibilty) within 7 days after the last date of withdrawal but not later than the 15th day of 11th Month of the Current Association Year.

H) Annual General cum Election Meeting. will be held in the last fortnight of 11th month of the Current Association Year, and the Election will be held by Secret ballot in the Annual General cum Election Meeting for any post if required.

I) The Election officer may at his discretion, appoint for up to three senior members as returning officers to assist him in the election process if required.

J) The result will be announced just after the counting.

K) The decision of the Election Officer will be taken as final.

L) The Ballot papers will be destroyed after the announcement of the results.

M) If no nomination for a particular office has been received by the Secretary in time the same will be proposed seconded and filled on the floor of the house from amongst the

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members personally present, with their express consent, in the Annual General cum Election Meeting..

l) If nominations are invited on the floor all norms for the eligibility can be waived off by the 2/3rd majority of the General Body present in the meeting. This procedure should be done before inviting the nominations from the floor.

It is desirable, but not mandatory for the candidates to be present in person at the Election Meeting, specially in contested elections.

m) If any candidate wishes to avoid election and has not withdrawn earlier can withdraw on the floor of the house to opt out of the election process provided he is personally present in the Annual General cum Election Meeting., or gives in writing before the time of election through his/her representative if not present in the Annual General cum Election Meeting..

n) If any office bearer dies or leaves the branch due to transfer or other reasons during mid-session, his/her place will be filled by a nominee selected by the Executive Committee.

Article 11. ELIGIBILITY TO CONTEST FOR EXECUTIVE COMMITTEE

1. Nodefaultermemberwillbeeligibletocontestforanypost

2. Only those members who have attended at least 50% of the Meetings during the period of the Current Association Year which should amount to 9 months of the session will be eligible to contest for any post of Executive Committee.

3. A candidate contesting for the post of President elect should have held the post of Treasurer or Secretary or Vice president of the IMA Dehradun Branch

4. Only members of 5 years uninterrupted standing at any Branch of the Association are eligible to the office of President, President-Elect, Vice-President and Secretary.

5. The President in consultation with the Executive Committee, may co-opt maximum six members of the Association if found necessary during the year for the benefit of the Association. Such members will have no voting right.

6. The President may invite any member of the Association to the Executive Committee for a particular meeting if necessary. Such member will have no voting right.

7. ELIGIBILITY FOR RE-ELECTION

All Office Bearers shall retire after expiry of the term but shall be eligible for re-election for another term.

Article 12. MEETINGS

There shall be five kinds of meetings: –

A. Ordinary General Meeting or a Clinical Meeting as defined in the bye laws. b. Extraordinary General Meeting.

C. Annual General cum Election Meeting.

D. Annual Installation Meeting.

E. Emergency Meeting.

(A). ORDINARY GENERAL OR A CLINICAL MEETING:

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There will be a meeting usually on the 2nd Thursday of every month, emergency excluded, for which a notice will be issued at least one week before the date. The convenient day of the month suitable for the meetings can be decided for the running year by the Secretary & President in concurrence with the Executive Committee and the General House.

(B). EXTRAORDINARY GENERAL MEETING

(a) An Extraordinary General Body Meeting may be called at the instance of the President or by the Executive to transact any matter or take any decision on priority basis as deemed necessary by the President or the Executive Committee Members for only such business as the Committee may place before it.

(b) The Meeting shall also be called (i) for the purpose, on the request by a minimum of one-third of the elected members of the Executive, (ii) or on a requisition of 20 members of the Association. A meeting convened by requisition shall be fixed for a date not later than ten days from the date of the receipt of requisition at the Association Office or by the Secretary. The requisition shall specify the business of the meeting and no other business shall be transacted at such a meeting.

(c) The notice of an Extraordinary General Meeting shall contain explicitly the nature of business to be transacted at the meeting. A notice of ten days shall be necessary for an Extraordinary General Meeting.

(C). ANNUAL GENERAL CUM ELECTION MEETING

The Annual General cum Election Meeting shall be held in the last fortnight of 11th Month of the Current Association Year for which a notice has been given by the secretary at-least 10 days in advance..

The business to be transacted shall be:-

(a) To adopt the Annual Report of the Executive Committee presented by the Honorary Secretary.

(b) Provisional Audited Accounts of the preceding Financial Year to be presented by Honorary Treasurer.

(c) To hold Annual General Elections.

(d) To appoint Auditors for the next year.

(e) To consider any other business that may be laid before the meeting by the Executive Committee, provided the Honorary Secretary has given notice of such business to the members ten days before the meeting.

(f) To consider any other proposal or proposals by a member or members provided the proposer has given a three weeks notice in writing thereof, clearly stating his proposal to the Honorary Secretary and also provided such proposals have been circulated to the members ten days before the date of the Annual General cum Election Meeting.

(g) To add, alter or replace rules and bye-laws provided due notice has been given as under Article 15. These amendments should only be effective if carried by the 2/3rd of the majority of the members present at voting.

(D) ANNUAL INSTALLATION MEETING

Annual Installation Meeting is to be held in the last week of the 12th Month of the Current Association Year or the First Month of the Following Association Year, for the installation of New Executive Committee. The installation

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arrangement will be made by the outgoing team in consultation and with the help of the new executive team.

(E).EMERGENCY MEETING

An Emergency meeting may be called by the President in consultation with the Secretary at any time or on a requisition by one-fifth(1/5th) of the total membership of the Association. Notice for such a meeting will be circulated at least 24 hours before the time of meeting.

(F). EXECUTIVE COMMITTEE MEETINGS

(i) The Executive Committee shall meet at least quarterly during the year and as and when it is considered necessary by the President. The last meeting of the Executive Committee, will consider the report of the Hony. Secretary, the accounts by the Treasurer and activities of various Sub-Committees.

Quorum For Executive Committee Meetings:

(ii) One-fourth of the total strength of the voting members will be the quorum.

(iii) Soon after the annual general meeting, the Executive Committee shall meet to prepare a program and will consider the proposed budget for the Association Year and shall put it before the General Body in the next monthly meeting for approval.

(iv) The President when present shall preside over all meetings and in his absence Senior Vice President or Junior Vice-President shall preside.

(v) The voting may be by show of hands.

(vi) In every case of voting the President will have a vote and in every case of tie the President shall have an additional or casting vote.

Article 13. QUORUM

One fifth (1/5) of the total strength of the membership of the Association will form a quorum.

Article 14.

AUDITORS The President on the advice of Executive Committee will appoint Chartered Accountant as an Auditor and fix his remuneration for the current term who will Audit Quarterly accounts.

Article 15.METHOD OF AMENDMENT

Under normal circumstances, these rules and regulations shall not be repealed nor any amendments or addition to them made except by a resolution passed by a majority of not less than 51% of the members on the register of the Association at a meeting convened for the purpose or at an Annual General cum Election meeting.

The Honorary Secretary shall give notices of resolutions to be moved in this behalf at least one month prior to the meeting at which such resolutions are to be moved. If no reply or comments are received within 30 days from the date of issue of such notice for amendments it would be taken for granted that the members are is agreeable to the amendments.

The amendments will take effect only after they are finally read and passed in the general house, and only then these amendments will take effect.

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PART III BYE-LAWS

Article 16.

DUTIES AND POWERS OF THE OFFICE BEARERS 1. The President

(a) Shall be the Chief Executive of the Association.

(b) Shall guide and control the activities of the Association.

(c) Shall preside over all meetings of the Association or its Executive Committee.

(d) Shall regulate the meetings and his rulings on all constitutional points of procedure of holding and conducting the meetings shall be binding on the members.

(e) Shall have powers to call the meetings of the Executive Committee and all General Meetings.

(f) Shall be the ipso facto member of all Committees.

(g) Shall, if he deems it necessary, ‘co-opt’ with the advice of the Executive or invite any member of the Association to any meeting of the Executive Committee. Such co-opted or invited member should have the privilege to participate in the discussions at the meetings, but the co-opted/invited members shall have no voting rights.

(h) May, in his discretion, nominate any medical man or scientist as Chairman for any Scientific Lecture.

(i) Shall, in addition to his ordinary vote, have a casting vote, in case of equality of votes.

The Vice-President shall perform all the duties and exercise powers of the President in the event of the President’s absence from the meeting or from the Station.

HONORARY SECRETARY;(i) Will be in charge of the day to day working of the Association.

(ii) Will be in over all charge of all the offices and properties of the Association.

(iii) Will conduct all correspondence, maintain records minutes of the Executive, General Body and other Committees meetings in which he is a member.

Will record the proceedings of the Executive, General Body Meetings in physical form, and preferably in electronic

(iv) Will be an Ex-Officio member of all Committees.

(v) Will be in over all supervision of all accounts and expenditure and will get prepared by the Treasurer the quarterly and annual statement of accounts duly audited for adoption by the Executive Committee and General Body.

(vi) Shall get the budget prepared by the Hony. Treasurer to be presented to the Executive Committee.

(vii) Will arrange, convene and organize all meetings of Executive Committee and General Body, Conference, Lectures, Seminars, Symposia and demonstrations.

(viii) Shall keep an up-to-date register of members of the Association in Physical and preferably electronic Digital Form..

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(ix) Shall bring any matter, which he considers necessary and in the interest of the Association, to the notice of the Executive Committee for guidance and decisions with the approval of the President.

(x) Shall maintain an inventory of all the assets of the Association.

The Hony. Joint Secretary

(a) The Hony. Joint Secretary of the Association shall help the Hony. Secretary in all his work in looking after the office, in conducting correspondence, in preparation of agenda meeting, in preparing statement of accounts etc.

(b) Hony. Joint Secretary shall act for the Hony. Secretary in his absence. (c) Shall be responsible for maintaining the Attendance Register and attendance record and will send the attendance record of each member to them at the end of the first six months of the year.

VII. HONORARY TREASURER

(i) He will be in charge of the finances of the Association and shall be responsible for the collection and expenditure of all money of the Association. He will deposit all money of the Association in a bank approved by the Executive Committee to the credit of the Association and to be operated jointly by the Treasurer and either Hony. Secretary or President.

(ii) Shall keep an up-to-date account of the Association and present an audited statement of accounts, quarterly to the Executive Committee and General Body at the annual meeting.

(iii) Shall be responsible for the collection of all subscriptions and contributions due to the Association.

(iv) Shall dispose off bills for payments as authorized by the Hony. Secretary.

(v) Shall along with Hony. Secretary get the accounts audited by the Chartered Accountant of the Association.

(vi) Shall prepare Budget and Quarterly Statement of accounts. Article 17.

ACCOUNTS

I. The accounts will be maintained by the Treasurer of the Branch. He will submit a statement of accounts at the Annual General-cum-Election meeting after getting it audited by the Chartered Accountant and passed by the Executive Committee.

He will issue receipts for all collections made on behalf of the Association and shall deposit immediately all money in the Bank approved by the Association in the name of Indian Medical Association, Dehra Dun Branch. Any other accounts of the Association such as Symposium etc. will be jointly operated by the Chairman and by either the Secretary or the President/Treasurer. The accounts of the Committees will be maintained by the respective Chairman.

II. All payments shall ordinarily be made by cheques signed jointly by the Treasurer and President or Secretary.

III. The Secretary shall have Rs.2500/- with him as Imprest money.

IV. The President is authorized to sanction emergency expenditure upto Rs.5,000/- in anticipation of the sanction of the Executive Committee, which shall be put up before the next Executive Committee meeting for final approval.

V. The Executive Committee is authorized to sanction and emergency expenditure to a maximum of Rs.10,000/- in anticipation of the approval of the General House.

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VI. The President may authorize working loan upto Rs.3,000/- to the Convener/Chairman of the Symposium or any other Committee for day to day expenditure. The amount would be paid back to the General Fund account after finalization of the accounts within the same accounting year.

VII. All accounts of various Committees must be submitted by Committee Chairman to the Secretary latest by 15th of 12th Month of the Current Accounting Year as decided by the Executive to facilitate proper auditing

Article 18

IMA AMS will constitute the following elected members

Chairman 1

Vice Chairman 1

Secretary 1

Members Governing Council 3

President and Secretary of IMA Dehradun Branch will be ex-officio members and Treasurer of IMA Dehradun branch shall be Treasurer of IMA AMS

Article 19

IMA CGP will constitute the following elected members

Hony Assistant Director 1

Hony ASSISTANT Secretary 1

Members Governing Council 3

President and Secretary of IMA Dehradun Branch will be ex-officio members and Treasurer of IMA Dehradun branch shall be Treasurer of IMA CGP

ARTICLE 20

IMA HBI will constitute the following elected members

Chairman

Vice Chairman

Secretary

Members Governing Council

President and Secretary of IMA Dehradun Branch will be ex-officio members and Treasurer of IMA Dehradun branch shall be Treasurer of IMA HBI

1 1

1 3

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